When planning an event, technology plays a crucial role in making sure everything runs seamlessly. From conferences to corporate meetings, trade shows, and exhibitions, tablets have become a preferred solution for event organizers. They combine portability with high usability, making them ideal for check-ins, interactive demos, and presentations. Among tablets, Apple iPads remain the market leader due to their performance, reliability, and ease of use.
In fact, as of January 2025, over 93,000 companies worldwide rely on iPads, with more than half of them based in the United States. With such widespread adoption, it’s no surprise that many businesses consider iPads for their events. But should you buy iPads or opt for an iPad rental company to supply your devices?
Let’s break down why renting iPads is often the smarter, more cost-effective, and flexible choice for event planners.
Affordable and Cost-Efficient
One of the biggest advantages of choosing an iPad rental company is affordability. Renting iPads allows you to pay only for the devices you need for the duration of your event. Whether it’s a one-day seminar, a week-long trade show, or a month-long corporate training session, renting ensures you only invest in what you actually use.
Purchasing iPads, on the other hand, requires a significant upfront cost. Plus, ongoing expenses for storage, maintenance, software updates, and potential repairs quickly add up—especially if the devices are used occasionally. Renting is therefore not only cheaper upfront but also eliminates hidden costs that come with ownership.
Access to the Latest Technology
Technology evolves rapidly, and having outdated devices can affect the performance and impression of your event. Partnering with an experienced iPad rental company ensures access to the latest iPad models, from the newest iPad Pro with M1 chip to iPad Mini and other in-demand versions.
This access means your event will run on devices that are fast, reliable, and capable of handling high-demand applications. Whether you need iPads for interactive presentations, app demos, or POS systems, rental services guarantee devices are updated and optimized for peak performance.
No Storage or Maintenance Concerns
When you purchase iPads, you’re responsible for storing, maintaining, and troubleshooting them. If the devices are used sporadically, they may sit idle for months, taking up space and potentially depreciating in value.
With an iPad rental company, these responsibilities vanish. After your event, you simply return the devices. Many rental providers also offer technical support during your event, so if a device malfunctions, you can get immediate assistance without any stress. This ensures your event stays on track, no matter what challenges arise.
Customization and Pre-Configuration
Events often require specific software, apps, or branding on devices. A professional iPad rental company can pre-configure iPads to meet your event’s exact requirements. This could include installing apps, adding custom profiles, or setting up security restrictions—so devices are ready to go straight out of the box.
Buying iPads would require your team to spend hours configuring each device, installing software, and testing functionality. Renting streamlines this process, saving time and ensuring consistency across all devices.
Scalability and Flexibility
Event sizes and attendance numbers can change unexpectedly. Renting iPads provides the flexibility to scale the number of devices according to your needs. Need 20 units for a small meeting or 500 for a large trade show? A reliable iPad rental company can accommodate your requirements without the delays and costs of purchasing additional units.
Owning iPads locks you into the number you initially bought. Any increase in demand requires buying more, which can be expensive and slow, especially for last-minute changes. Renting ensures your technology scales with your event.
Short-Term Commitments
Another advantage of renting is avoiding long-term ownership. Events often occur sporadically, such as annual conferences, quarterly meetings, or pop-up exhibitions. Renting allows you to get the devices only when you need them.
Purchasing iPads creates ongoing obligations and long-term investment concerns. If you only use the devices occasionally, the cost per use can be very high. Renting provides flexibility without financial strain, making it ideal for businesses with variable technology needs.
Environmentally Friendly Option
Renting iPads can also be a more sustainable choice. By reusing devices across multiple events, rental companies reduce electronic waste and the environmental footprint of technology. Instead of buying multiple units that may sit idle or be replaced frequently, rental devices get maximum utilization across different clients and events.
Event-Specific Use Cases
iPads are used in a variety of event scenarios:
- Check-ins and registration kiosks – speed up attendee entry
- Interactive demos – showcase apps, products, or software
- POS systems – streamline sales and payments at events
- Training and workshops – ensure every participant has access to identical devices
- Surveys and feedback – collect real-time data from attendees
Partnering with an iPad rental company ensures your devices are suitable for all these use cases, fully configured, and ready to deploy.
Choosing the Right iPad Rental Company
Selecting the right partner is critical. Look for a provider that offers:
- Nationwide or international delivery
- Multiple iPad models, including the latest versions
- Pre-configuration and app setup services
- Technical support during your event
- Flexible rental plans for short or long-term use
A reliable iPad rental company helps you reduce risk, save money, and deliver a seamless technology experience for your attendees.
Conclusion: iPad Rentals Are the Smarter Choice
For businesses, organizations, and event planners, renting iPads offers numerous advantages over buying. It’s cost-effective, flexible, scalable, and ensures access to the latest technology without storage or maintenance concerns.
By partnering with a trusted iPad rental company, you can focus on creating impactful events rather than worrying about logistics or device management. From small meetings to large-scale exhibitions, iPad rentals provide reliable, high-performance technology solutions that make your event a success.
